- Establish and improve documentation control procedures
- Carry out project entries using ERP system
- Continuous keeping track of handover documents and ensuring completion of handover
- Carrying out the necessary application of insurance, CIDB and relevant authority submission and approval for projects
- Carrying out necessary material forecasting, arrangement of delivery and tracking.
- Preparation of necessary claim documentation.
- Administrative tasks related to meetings, forums, conferences including but not limited to preparation of presentations, organization of meetings and tasks.
- Ensuring documents are error free during submission to necessary stakeholders.
- Communicating with functional departments to complete tasks required to complete projects.
- Supporting project management team for documentation control, preparation of meeting minutes and following up on action items.
- Assist in various project administrative tasks such as document distribution, scanning, copying, licensing applications and renewal, complication of technical specifications, progress reporting, inspection reports etc.
- Preparation and improvement of method statements and works to ensure compliance to client requirements.
- Contribute, comply and committed towards the company Quality, Health, Safety and Environmental Management System to ensure full compliance.
- Collaborate with the sales team to analyze client requirements and develop customized solar solutions for commercial and industrial clients.
- Prepare detailed technical proposals, including system design, layouts, equipment specifications, and project cost estimations.
- Evaluate site constraints, grid connection feasibility, and project risks.
- Develop detailed Bill of Materials (BOM) and project cost estimations.
- Work with procurement team to source and evaluate materials, ensuring cost-effectiveness and compliance with technical specifications.
- Liaise with internal teams (sales, engineering, procurement, quantity survey and project management) to ensure alignment on project requirements.
- The above job description and specifications are by no means exhaustive. Additional responsibilities may be given to you as and when they are deemed necessary.
Requirements
- An eagerness to learn and a proactive attitude
- Degree in project management, engineering, or a related field
- Proficiency in project management software or tools. (e.g. Microsoft Project)
- Proficiency in Microsoft Office (e.g. Power Point, Excel, Words & etc.)
- Proficiency in utilizing translation software (e.g. Google Translate, Google Lens)
- Time management skills, communication, and interpersonal skills