C

Project Administrator

Consigli Construction
Full-time
On-site
Remote

Employment Type:   Full-Time 

FSLA:  Salary/Exempt 

Division: Project Management 

Department: Project Management 

Reports to:  Senior Project Administrator / Project Executive 

Supervisory Duties: No 

The Project Administrator will serve as a well-rounded resource for multiple project teams, providing information and support on processes and procedures, and to help to keep the team organized. 

Responsibilities / Essential Functions 

  • Set up and management of Project Management website (Procore). 
  • Aid in Owner, Architect, and Subcontractor setup within Procore and Timberline. 
  • Upload all project-related documents including drawings and specifications, order drawing sets and specifications books through a reprographics company upon request. 
  • Create document logs for contracts. 
  • Assist project team with submittal and material delivery log upload and updates, dunning letters. 
  • Subcontractor change order processing and tracking. 
  • Assist with subcontractor insurance tracking. 
  • Finalize Owner contracts and Owner change orders through AIA software. 
  • Distribute Raving Fans surveys to clients and executives. 
  • Support with receiving/organizing closeout documentation and submitting to client. 
  • Review and submit expense reports for Project Management and Project Services Group personnel. 
  • Track certified payroll. 
  • Site office/trailer setup, order office supplies, shipping labels upon request. 
  • Provide assistance with conference call setup, notification, calendar events. 
  • Aid in meeting and event preparation, scheduling, and meeting minutes. 
  • General administrative support of project team members. 

Key Skills 

  • Outstanding attention to detail and an ability to prioritize and work on multiple tasks.  
  • Proactive, self-motivated, innovative, collaborative, problem solver.  
  • Proven ability to excel in a fast-paced environment.  
  • Strong team player with a positive attitude.  
  • Strong written and oral communication skills.

Required Experience

  • A bachelor’s degree in a relevant field.  
  • Proficient in Timberline PM software.  
  • Proficient in Procore, or similar program.  
  • Proficient in DocuSign.  
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)