Project Administrator

CEL Critical Power – Powering the AI Revolution:

CEL has an opportunity for you to join our rapidly growing US business, where you will have an opportunity to make a significant impact on our immediate and long-term success of our Supply Chain function. 

CEL is an Irish based 40-year manufacturer, distributor and exporter of electrical switchgear and controls, and related products and services, now focused on the supplying the global Data Centre industry.

Operating from our newly acquired 400,000ft2 facility in Williamsburg, Virginia, we aim to double in size each year for the next three years.

CEL is led by a hard-working team who follow traditional working practices, value collaboration, continuous improvement, excellence in quality and commercial curiosity; this is your chance to develop your career as part of a dynamic US SMT who will shape the future of our business.

About The Role:                                                                               
Reporting to our Project Control Manager, we are seeking a Project Administrator who will provide administrative and coordination support to the project team, ensuring smooth day-to-day operations. This includes scheduling meetings, preparing agendas, taking minutes, managing project documentation, ensuring project escalations are managed appropriately and assisting with reporting to keep projects on track.  The position requires strong organization, professionalism and the ability manage multiple tasks professionally.

What You'll Be Doing:

Meeting Coordination:

• Schedule and organize project meetings (internal and customer-facing) ensuring no time clashes exist in individual diaries.
• Prepare agendas, distribute meeting materials and ensure correct personnel attend on schedule.
• Record and distribute accurate meeting minutes and track action items.

Project Documentation:

• Working with our Document Controller ensure project files, reports and correspondence are managed in line with internal document controls and procedures.
• Assist in preparing project status reports, KPIs and presentations.
• Ensure version control and proper archiving of project documents.

Communication & Support:

• Act as a point of contact for project-related queries.
• Liaise with engineering, procurement and production teams to gather updates.
• Support project managers in tracking timelines and deliverables.

Administrative Tasks:

• Manage calendars and resource scheduling for project activities.
• Process purchase requests and assist with project-related procurement documentation.
• Handle travel arrangements and logistics for project personnel when required.

Requirements

What You’ll Need:

• Diploma or Degree in Business Administration, Project Management or related field.
• +3 years in an administrative or project support role, preferably in engineering or manufacturing.
• Familiarity with electrical switchgear industry is an advantage.
• Proficiency in MS Office (Word, Excel, PowerPoint) and project management tools.
• Excellent written and verbal communication skills.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Proactive and resourceful with strong interpersonal skills and team collaboration.

·        Strong organizational, time management with an ability to work under pressure and meet deadlines.

We strongly believe that seeking out and hiring the most diverse talent and creating an inclusive workplace is the way to create an exceptional and innovative workplace for our employees which will deliver excellence in service to our customers.  We encourage applications from people with diverse backgrounds and experience to join this multicultural, hard-working team.

Benefits

• Competitive salary and performance-based incentives
• Health, dental, and vision insurance
• 401(k) retirement plan
• Paid time off and holidays
• Professional development and career advancement opportunities
• A dynamic and growing team focused on innovation and excellence