Role Overview
We are seeking an organised and people-focused HR & People Operations Coordinator to support day-to-day human resource functions. This person will play a critical role in handling payroll-related tasks, supporting onboarding and offboarding processes, maintaining employee records, and ensuring smooth people operations in a fast-moving environment. If you have a strong administrative mindset, an eye for detail, and a passion for people, this is for you.
Requirements
Key Responsibilities:
1. HR Administration & Employee Relations
- Track and manage leave submissions and approvals
- Maintain accurate employee records, timesheets, and attendance
- Conduct regular check-ins with remote staff and support employee wellbeing
- Assist with performance discussions and day-to-day employee queries
2. Payroll Support
- Assist in preparing payroll breakdowns and input for monthly processing via SimplePay
- Maintain updated salary records, benefits, and deductions
3. Onboarding & Offboarding
- Draft, issue and process employment contracts (via ZohoSign)
- Coordinate the onboarding process for new hires (equipment, email setup, welcome kits, checklists)
- Manage offboarding workflows including exit interviews and termination documentation
4. Training & Development (Nice to Have)
- Coordinate or support any staff development initiatives or internal learning processes
Requirements:
- 2+ year of experience in an HR, people operations, or administrative role
- Familiarity with HR processes and employment best practices (experience with South African labour law is a plus)
- Excellent communication and interpersonal skills
- Strong organisational and time-management abilities
- High attention to detail and discretion with sensitive information
- Ability to thrive in a fast-paced and evolving work environment
Tech Stack Proficiency Required:
- SimplePay – For payroll processing
- ZohoSign – For digital contracts
- G-Suite – Gmail, Google Docs, Google Sheets
- Microsoft Office – Especially Excel and Word
Working Arrangement:
- On-site in Cape Town CBD preferred.
- Hybrid arrangements may be considered for exceptional candidates.