R

Estimator/Coordinator

Remote Raven
Full-time
On-site
Remote

Position Overview

We are seeking a highly organized and detail-oriented Estimator / Bid Coordinator to support the estimating process for commercial construction bids. The projects primarily include quick service restaurants (QSR) such as Starbucks, full-service restaurants, and small to mid-size retail spaces.

This role is responsible for managing incoming bid requests, gathering project documentation, confirming scopes of work, preparing estimates, submitting bids, and conducting timely follow-ups with general contractors. The ideal candidate is proactive, comfortable on the phone, familiar with construction terminology, and able to manage multiple deadlines efficiently.

Key Responsibilities

1. Lead Intake & Email Monitoring (Daily Priority)

  • Review incoming emails from general contractors for new bid opportunities.
  • Prioritize time-sensitive bids and flag urgent deadlines.
  • Log and organize new project requests for estimator review.

2. Blueprint & Document Retrieval

  • Access project documents using Building Connected and PlanHub.
  • Download, review, and organize blueprints and supporting files by store or project location.
  • Before reviewing drawings, check all project documents for written scopes, which some GCs provide.

3. Scope Research & Clarification

  • When scope of work is unclear or missing:
    • Reach out via phone or email to the GC’s estimator or project manager.
    • Ask whether they’ve completed similar build types and can share a breakdown.
    • Request clarification directly from the PM if needed.
    • Use professional and confident phone communication—often faster than email.
    • Document all scope details received.

4. Estimate Preparation

  • Build itemized estimates using Job Nimbus or Excel.
  • Use existing store-specific templates when available.
  • Create new templates for first-time builds to support future bids.
  • Estimate labor and materials for trades including:
    • Selective demolition
    • Framing
    • Drywall
    • Millwork
    • Finish carpentry
  • Apply standardized production rates (e.g., linear foot, square footage pricing).
  • Calculate man hours and material quantities accurately based on scope.

5. Bid Submission

  • Email completed bids directly to the GC estimator with a professional message.
  • Upload and submit bids in Building Connected or PlanHub as required.
  • For projects with multiple GCs bidding the same site, use template files to generate multiple bids without duplicating customer records.

6. Bid Tracking & Follow-Up

  • Log all bids with:
    • Submission date
    • GC name and estimator contact
    • Project name/location
    • Submission platform
    • Due dates and follow-up reminders
  • Follow up with GCs within appropriate timeframes (3–7 days or per project).
  • Track response status: awarded, not awarded, pending, clarification needed, etc.
  • Maintain up-to-date bid logs for internal reporting and historical reference.

Tools & Software

  • Telephone (primary tool for scope confirmation and follow-up)
  • Building Connected
  • PlanHub
  • Job Nimbus
  • Microsoft Excel
  • Email platforms (Gmail/Outlook)

Communication Expectations

  • Confident and professional phone communication is essential.
  • Use judgment when deciding to call vs. email—calling is often faster.
  • Document all conversations and scope clarifications clearly.
  • Follow up consistently to avoid missed opportunities or unanswered bids.

Required Knowledge (Trades We Bid)

  • Selective demolition
  • Framing
  • Drywall
  • Millwork
  • Finish carpentry

Project Types

  • Quick Service Restaurants (Starbucks, etc.)
  • Full-Service Restaurants
  • Small to Mid-Size Retail

Qualifications

  • Experience in estimating support, construction admin, project coordination, or related roles preferred.
  • Familiarity with commercial construction drawings and scopes of work.
  • Strong Excel skills and ability to build and modify templates.
  • Excellent communication skills (especially phone).
  • Highly organized with strong attention to detail.
  • Ability to manage multiple deadlines and bid schedules.
  • Prior experience with Building Connected or PlanHub is a plus.

Ideal Candidate Traits

  • Proactive communicator
  • Strong analytical and organizational skills
  • Comfortable working independently
  • Quick learner with attention to detail
  • Reliable and deadline-driven

Requirements

This is a full time role

Up to $8/hr

This is a 100% Remote Job