The Administrative Assistant will streamline and execute several employee-related functions for the HR department and the organization. The successful person in this role will be able to work with all departments on multiple company-wide projects with strong attention to detail and a sense of confidentiality.
The starting rate for this role is 5 USD per hour.
Job Responsibilities
- Input new employee onboarding in the HRIS system;
- Conduct background checks and arrange drug testing;
- Manage offboarding process for departing employees;
- Respond to employment verification requests;
- Coordinate travel arrangements for employees;
- Process and fulfill company purchase requests;
- Process equipment orders and ensure timely delivery;
- Handle mail distribution and package management;
- Print and organize department checks;
- Maintain and update the document management system;
- Assist in managing the organization's learning management system;
- Coordinate company-wide meetings and employee communication events;
- Assist in planning HR-related events and activities;
- Assist and complete projects as needed;
- Manage and keep the company's recognition and announcement website up to date;
- Provide backup support to the HR Generalist;
- Perform other duties as needed.
Requirements
- 1+ years prior experience in an office setting;
- Navigate between multiple windows/browsers with ease, perform extensive internet research, and type 45 WPM
- Working knowledge of G-Suite and Microsoft Office products
- Able to sit at a desk and work on a computer for prolonged periods of time
- Ability to enter data into a computer quickly and accurately
- MUST be amenable to work in US Timezone
- Have an available space where you can set up the provided device and ensure proper backups are placed
Minimum Technical and Work Environment Requirements:
- Internet Connection:
- Primary internet connection with a minimum speed of 15 Mbps.
- Backup internet connection with at least 10 Mbps.
- Backup connection must be capable of supporting work during a power outage.
- Primary Device:
- Desktop or laptop equipped with at least:
- Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
- A minimum of 8 GB RAM.
- Backup Device:
- Must meet or exceed the performance of an Intel Core i3 processor.
- Must be functional during power interruptions.
- A functioning webcam.
- A noise-canceling USB headset.
- A quiet, dedicated home office space.
- Peripherals and Workspace: A smartphone for communication and verification purposes.
Benefits
- Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
- Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
- Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
- Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
- Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
- Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.